The comments features in Word 2016 have been enhanced too, allowing you to create threaded comments so that you can discuss your changes in detail. Documents can be password-protected to prevent specific people from making any changes, and the original creator of the document also has the ability to accept or reject individual changes.
#How to use advanced find and replace on mac 2016 series
You can compare different versions of a document or merge them together to combine a series of changes. The Tracking option tells Word to keep track of all changes made to a document, and the Navigation Pane on the left can display a quick summary of all comments, insertions, deletions and other changes. The Review tab on the Ribbon includes an extensive set of tools that allow multiple authors to work on a document, and to manage any conflicts if they all try to make changes at the same time. The collaboration features in Word are one area where it has a real edge over the rather basic features found in Pages and Apple’s other iWork apps, and these have been further enhanced in Word 2016. So you could pin the original version of a document that is stored on your Mac, while also having a back-up of the document stored on iCloud or OneDrive.
As well as showing the list of recent files, there’s also an option to create a separate list of ‘pinned’ documents for quick retrieval. However, if you select Open Recent/More, then you’ll see the updated Open dialog box, which provides another new option. One thing to remember here is that it’s possible to save two copies of the same document both locally and online, which could get a bit confusing. If the file is stored on your Mac then you’ll just see the name of the file on its own, but if it’s stored on iCloud Drive, OneDrive or SharePoint then the name of the file is also followed by its location. When you click on Open Recent, the list of recent files tells you where the file is stored. To help out here, Word 2016 has updated the ‘Open Recent’ command in the main File menu to give you a little extra help. The ability to save your documents both locally (on your Mac’s hard drive) and online is useful, of course, but it does make it a little more complicated to keep track of all your files. The Reviewing Pane tracks changes made by other people when collaborating on a document, and there’s also a Find And Replace tool that lets you quickly locate specific words or text. The Document Map view shows you a list of headings and sub-heading within the document so that you can quickly get an idea of the structure and content of the document. There are a number of other options here too, indicated by a series of icons that sit at the top of the pane. You can then scroll through the document and jump straight to any page that you click on. It works rather like the sidebar in Apple’s Preview app, displaying thumbnail views of all the pages within your document. The Navigation Pane is very useful when working with longer, multi-page documents. Word 2016 promotes the Navigation Pane and now allows you to open it up more quickly by clicking on the page number indicator on the far left of the Status bar that runs along the bottom of your documents. There’s been a Navigation Pane in Word for quite a few years, but it was often overlooked because the command used to activate it was buried within the program’s many menus and sub-menus. You can also control the way that text and graphics combine on the page by adjusting the word-wrap controls, or grouping and aligning multiple elements on each page. There are typographic controls for adjusting line-spacing, indentation and margins, and hyphenation. The tools included here allow you to adjust the dimensions and orientation of individual pages, and to add multi-column text for documents such as newspapers or magazines. If you really want to drill down into the design of your documents then your next step is to click on the new Layout tab, which sits right next to the Design tab on the Ribbon. You can modify these themes if you want, and you can also add new elements, such as background colours or watermarks. Word has always included a number of templates for documents such as newsletters and reports, but the Design tab allows you to fine-tune those templates with a variety of ‘themes’, which include typefaces and colour schemes that are chosen to complement each other. The Design tab controls the overall look and style of your documents. There are a number of other new tabs in the Ribbon, each of which focuses on a specific type of task.
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